---
title: "How to add team members to your publication or workspace"
updated: 2026-01-07
---

# How to add team members to your publication or workspace

> Available on **paid beehiiv** plans.

Team members can be invited to join your workspace and publications on any paid plan. Refer to the chart below to see the user limit for each plan.

## Role limits based on plan

| Plan               | User Limit                |
| ------------------ | ------------------------- |
| Scale or Max Trial | 1 user (the Owner)        |
| Launch             | 1 user (the Owner)        |
| Scale              | 3 users (Owner + 2 users) |
| Max                | Unlimited users           |
| Enterprise         | Unlimited users           |

> **Reminder**
>
> Workspace Admins and Owners are the only users who have permissions to access workspace settings, including creating a publication and billing. Additionally, only the workspace Owner can delete subscriber tags, delete a publication, or delete the workspace. For more about workspace roles, read our [**workspace user roles and permissions overview**](https://beehiivhelp.zendesk.com/hc/en-us/articles/27753463738263).

---

## Watch and learn: How to invite team members and set user roles in beehiiv

[Embedded video](//www.youtube-nocookie.com/embed/CHOOLGiTUdg)

> **Disclaimer**
>
> The beehiiv platform has evolved since the filming of this tutorial so parts of the user interface featured in the video will be slightly different than what you see in your account.

---

## How to add team members to your publication or workspace

1.  Log in to your account, then click the [**Settings**](https://app.beehiiv.com/settings/publication/general) icon in the bottom left corner.  
     
2.  Your publication settings will open. Scroll down to **Workspace Settings** in the left panel and click [**Team**](https://app.beehiiv.com/settings/workspace/team).  
      
    ![](https://beehiivhelp.zendesk.com/hc/article_attachments/34379149167383)
3.  From the **Workspace Team** page, click the **Invite New User** button.  
      
    ![](https://beehiivhelp.zendesk.com/hc/article_attachments/34379140659991)
4.  A popup will appear for adding new team members.  
    You’ll need to:

-   Enter their **Email** address (required).
-   Select a **Permission Level** (required), either Workspace or Publication access. If Publication, select the publication they are able to access.
-   Choose a **User Role** (required), choose from Admin, Member, or Contributor.  
      
    ![](https://beehiivhelp.zendesk.com/hc/article_attachments/27752712147095)  
    To add more team members, click **+Add New User** and repeat these steps for each one.  
      
    When you're ready, click **Send Email Invite** to notify your new team members.

5.  The new team member will need to click the button in the email they received to complete their account setup.

> **Tech Note**
>
> The link will expire in 72 hours. If it has expired, you'll need to add the user again and send a new email invite.

---

## How to edit or remove team members from your workspace

You can easily edit or remove team members from the same place in your account. 

1.  From your [**Team**](https://app.beehiiv.com/settings/workspace/team) page, locate the team member you want to edit or remove. Click the **3 dots icon** next to their name.   
      
    To adjust the permissions for a team member, select **Edit Team Member** from the dropdown.  
      
    ![](https://beehiivhelp.zendesk.com/hc/article_attachments/31125198520983)  
2.  A module will pop up where you can adjust their permissions. Review your selections, then check the **‘I confirm’** box and click the **Update Team Member Permissions** button to save.  
      
    ![](https://beehiivhelp.zendesk.com/hc/article_attachments/31125234956567)
    
    > **Tech Note**
    >
    > When switching a team member between full workspace access to individual publication access, use the edit button to adjust their access level to publication, then select one publication you wish them to have access to.  
    >   
    > If you wish for the team member to have access to more than one publication, invite the team member to each additional publication individually using the **Invite New User** button. They will receive an email invitation to the additional publications as if they are a new user, and upon acceptance, will have access to the publications to which they were invited.
    
3.  To remove a team member, select **Remove Team Member** from the dropdown.  
      
    ![](https://beehiivhelp.zendesk.com/hc/article_attachments/31125234959639)
4.  When you select to remove a team member, a confirmation module will pop up. Click **Remove Team Member** again to finalize the action.   
      
    ![](https://beehiivhelp.zendesk.com/hc/article_attachments/31125234960407)

> **Tech Note**
>
> If you need to [change the email address](https://beehiivhelp.zendesk.com/hc/en-us/articles/19065721828375) for a team member’s account, this can be done by the team member within their beehiiv account.